Your SOPs Deserve Better Than a Shared Drive.
We've seen how pharmaceutical facilities typically manage their documents — a folder structure on a network drive, with version numbers in file names and no clear way to know which version is current. One incorrect SOP used on the floor can create a significant quality event. Our document control module is built to solve this specific, persistent problem.
Outdated SOPs on the floor are a compliance risk.
Paper-based or network-folder document systems have no way to enforce that operators are reading the current version. Review cycles are manually tracked, which means overdue reviews slip unnoticed. Approval signatures exist as wet ink on printed pages that may be lost or illegible.
We built a system where controlled documents live in a single, access-controlled repository, version history is automatic, and review cycles are enforced by the software — not by a spreadsheet someone has to remember to check.
Multiple versions of the same SOP exist across different folders or computers
You rely on email to coordinate document reviews and have no single status view
Operators cannot tell from the document itself whether it is the current approved version
Preparing a document list for an audit requires manual effort every time
Control, version, and approve — in one place.
Centralized Document Repository
All controlled documents — SOPs, protocols, work instructions, forms — in a single access-controlled system. Role-based permissions determine who can view, edit, and approve each document type.
Automatic Versioning
Every revision is automatically numbered and the full version history is preserved. Users always see the current effective version, and previous versions are available for reference without manual file management.
Automated Review Cycles
Set review intervals per document type. The system automatically notifies document owners when a review is due and escalates to managers if action is not taken within the defined window.
E-Signature Approval Workflow
Documents move through defined approval stages — Author → Reviewer → Approver — with PIN-verified e-signatures at each step. No printing, no scanning, no paper signature pages.
Controlled Distribution
Track which users have accessed and read which document versions. Require read acknowledgement for critical SOPs before operators can confirm they have reviewed the current version.
Audit-Ready Document List
Generate a complete document register — with document numbers, titles, current versions, effective dates, and review status — in seconds. Exactly what auditors ask for, always current.
One system for every controlled document in your facility.
Let's walk through your current document management process and show you how it maps to our system. No pressure, just a practical conversation.
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